. Update from Covid-19 Working Group 3 April 2020

Thursday 2 April was a big day for U3APP.  We conducted our first large on-line meeting of Tutors, using Zoom as the meeting platform, with 49 enthusiastic individuals participating.  Discussions ranged from “how do I get sound/video” to more philosophical topics like “what is the future for Courses at U3A?”.  The meeting lasted nearly two hours and everybody had a chance to ask questions or make comment.  Several Tutors reported on their recent experiences relating to on-line Zoom meetings with their students.  All reports were positive, although there were some limitations, and the Tutors are keen to continue with on-line delivery.

Without boring you with all the details, the overall outcomes of the meeting were:

  • Zoom, the teleconferencing program, seems to be the best available for our purpose, although it has some limitations - nothing is perfect.
  • Most Tutors are fully committed to ensuring continuation of coursework at U3A via this on-line platform, at least until we can resume face-to-face Course instruction.
  • Using Zoom to deliver certain Courses could present a few interesting challenges, which invites Tutors and Members to develop innovative solutions.
  • Rest assured that most Courses at U3APP will continue and these Courses will be delivered on-line via teleconferencing (Zoom being our preferred platform), e-mail, or using links to selected videos, or some combination of those delivery methods.
  • Tutors are, at present, completing a questionnaire from the Committee of Management, via the Working Group, to tell us whether, and how, they intend presenting their Course on-line in Term 2.  There are other questions, but this one is the main, and most critical, one.  
  • If your Course will not continue, you will be advised, otherwise assume the Course will commence as scheduled.

Tutors are eagerly beavering away in the background to get their Courses in order – some have already convened their Classes, where a Course is continuing from Term 1, while others will first meet their students when Class lists are developed and distributed.  Should the Tutor adopt Zoom as their delivery vehicle, the process will be that a Tutor will call a Zoom Class Meeting.

You will receive instructions on how to download Zoom from the internet and how to join a Meeting, so everyone has an opportunity to experience the Zoom environment, ask questions, and generally get a feeling for how the course will operate.

You, the students, will know how your Course will work before the beginning of Term 2.  Our plan and hope is to do this before the beginning of next Term, so that means between Monday 6 April and Monday 13 April, with Term 2 beginning on Tuesday 14 April

Also, behind the scenes, the Course Coordination Team will be assembling the new Course Guide, indicating which courses will be continuing and the time-slot allocated to the Course.  We will not be constrained by room availability during on-line delivery.  Watch for Course changes in the upcoming new Course Guide. 

You will soon receive an invitation from your Tutor to join a Zoom Meeting, most likely at the time the Class would meet if face-to-face.  Included in the invitation will be instructions on how to join the Class Meeting, then all will be revealed and we will be on our way. It all sounds daunting, but it is all do-able and we have an excellent Brains Trust to get us through the initial period.

Roll on U3APP

Jim Pribble - Tutor Support

. New Courses and One-off Events in Term 2, 2020

U3APP has been very active in continuing to add to the course program.  The following new courses, repeat courses and one-off events have been included so far:  (the newest courses since the last e-bulletin are highlighted in bold text)

COURSES

Monday Courses

Tuesday Courses

Wednesday Courses

Thursday Courses

Friday Courses

ONE-OFF EVENTS

Out and About

Saturday Seminars

Talks

For further details about the above courses and one-off events and to book, or if the event is full, to put yourself on the waitlist, click on the course or event name.

You can check back here whenever you want to know about new Courses and One-Off Events.

. Dates for your Diary (all tentative at this stage)

2020

SEMESTER 1

Monday 13 April - Easter Monday holiday - no classes this day

Tuesday 14 April - Term 2 begins - Classes resume (tba)

Saturday 16 May - Out & About: Port Melbourne History Walk

Saturday 16 May - Saturday Seminar, tba

Monday 8 June - Queen's Birthday holiday - no classes this day

Friday 19 June - Out & About: Guided tour of (Percy) Grainger Museum

Saturday 20 June - Saturday Seminar, tba

Friday 26 June - end Term 2

SEMESTER 2

Monday 11 July - Term 3 begins - Classes resume

Friday 18 September - end Term 3

Monday 5 October - Term 4 begins - Classes resume

Tuesday 3 November - Melbourne Cup day - no classes this day

Friday 4 December - end Term 4

 

. e-Bulletin Dates for 2020

Distribution date for regularly scheduled e-bulletins Date by which content to be sent to [email protected]
Sunday, 19 January 2020 Thursday, 16 January 2020
Sunday, 26 January 2020 Thursday, 23 January 2020
Sunday, 9 February 2020 Thursday, 6 February 2020
Sunday, 23 February 2020 Thursday, 20 February 2020
Sunday, 8 March 2020 Thursday, 5 March 2020
Sunday, 22 March 2020 Thursday, 19 March 2020
Sunday, 5 April 2020 Thursday, 2 April 2020
Sunday, 19 April 2020 Thursday, 16 April 2020
Sunday, 3 May 2020 Thursday, 30 April 2020
Sunday, 17 May 2020 Thursday, 14 May 2020
Sunday, 31 May 2020 Thursday, 28 May 2020
Sunday, 14 June 2020 Thursday, 11 June 2020
Sunday, 28 June 2020 Thursday, 25 June 2020
Sunday, 12 July 2020 Thursday, 9 July 2020
Sunday, 26 July 2020 Thursday, 23 July 2020
Sunday, 9 August 2020 Thursday, 6 August 2020
Sunday, 23 August 2020 Thursday, 20 August 2020
Sunday, 6 September 2020 Thursday, 3 September 2020
Sunday, 20 September 2020 Thursday, 17 September 2020
Sunday, 4 October 2020 Thursday, 1 October 2020
Sunday, 18 October 2020 Thursday, 15 October 2020
Sunday, 1 November 2020 Thursday, 29 October 2020
Sunday, 15 November 2020 Thursday, 12 November 2020
Sunday, 29 November 2020 Thursday, 26 November 2020
Sunday, 13 December 2020 Thursday, 10 December 2020

. Update from the Covid-19 Working Group 27 March 2020

At the last Working Group meeting on Thursday 26 March, the Group discussed the various means for delivery of online courses during our forced isolation. Over the last couple of weeks some tutors have been using a program called Zoom to conduct trial classes. Some report resounding success, although nearly every Tutor indicated that there were areas needing refinement.  IT and the Working Group are working diligently to resolve these issues. Making sure that participants were properly connected to the program was an issue with just about every meeting called on Zoom.  All of the connectivity issues were satisfactorily resolved.  Most ‘difficulties’ arose from differing types of electronic devices used by classmates.  The obvious way to ensure everyone can be properly connected is for Tutors to run a trial of the Zoom program prior to commencement of classes proper. Conducting trials by Tutors will be addressed at a meeting of Tutors to be held on Zoom on 2 April (we avoided 1 April for obvious reasons).

Many of you may have used Facetime or Skype or Tango or similar tools to see and talk with family or friends, who are remote from you.  If you are interested, you may like to try Zoom at home, and check it out on your computer or tablet or mobile phone.  To do so, just go to zoom.us in your browser and click on Sign Up, It’s Free.  You might even like to use it to see and talk to family members or neighbours. In these times of isolation, a program of this type is an ideal way to maintain verbal and visual contact with friends and families.

Tutors are keen to continue course delivery and since online seems about the only option at the moment, we, the Tutors, are going to some interesting lengths to guarantee continuance of courses at U3APP.  While there are some limitations imposed by the Zoom program, some Tutors have found some ingenious ways of getting around those limitations. Music programs are particularly limited because the program does not allow more than one microphone to be active at any one time, hence, group singing/playing/reciting are not supported.  It does, however, lend nicely to solo presentations by Tutors and classmates. Several Tutors have adopted this approach in trial classes and report good success.

Another major consideration for Tutors establishing delivery is the myriad electronic devices used by our members: iPhones, iPads, Android phones and tablets, Apple computers, PCs and probably others.  The display of Zoom on each type of device is similar, but with a few kinks that need rectifying.  The IT group – known lovingly as Webmaster - is addressing these and other technical issues.  Dedicated souls, spearheading specific areas of concern are: Helen, Jude, Karen, Diane and Kate.  GIVE THEM A ROUND OF APPLAUSE!!! . Be assured that they are a team of VERY capable tech-savvy individuals and are working arduously to secure a system that will satisfy our requirements.  Realistically, the system should be up and running before the beginning of Term 2.  We do need your input and participation to make the system work.  You are the reason for our effort!!!!   Stay tuned!

We are in good hands, and we shall prevail!!  See you in one of the test sessions.

Jim Pribble

. Physical Distancing rather than Social Distancing

The Coronavirus 19 (COVID-19) has wreaked havoc within the Australian community, as well as around the entire world.  We at U3A are not immune to the impact of the virus, so must roll with the punches and find a suitable pathway through the labyrinth without destroying the very fabric of our organisation. On the downside, owing to the severity of the threat and that the very nature of U3A relies on close social interaction, the Committee of Management reluctantly decided to suspend all U3A classes until the end of Term 1 and to assess the situation at that time with the view to recommence classes or maintain the closure.

These are very difficult decisions as, literally, lives may depend on these decisions.

The Committee of Management has appointed a Working Group to work through COVID-19 issues and co-ordinate a plan of attack to combat the issues identified. The WG is meeting regularly and has generated a master plan for the operation of U3APP.

Enough gloom and doom.  In the spirit of U3A volunteers (and the general membership), our tutors have risen to the occasion and have generated some novel ways to deliver course content without needing to meet face-to-face, i.e., remotely.  Their reactions to the challenge have been exceptional!!  Here are some of the innovative solutions, but be aware any proposed solution may not have applicability to all courses:

  • Production of material which can be e-mailed (or posted) to participants – Lecture notes, music, ‘stick figures’ showing exercises and exercise routines
  • Referring classmates to online programming such as You Tube
  • Telephone conferencing
  • Arranging meetings in open spaces to meet at suitably safe distances (the risk of each such encounter needs to be assessed on an ongoing basis)
  • And, a most promising technological solution, teleconferencing using existing online programs, such as Zoom, to provide visual contact for participants during discussions.  We are in the early stages with this, with a couple of our members leading the charge on getting interested tutors up to scratch. Three volunteers  trialled this technology on Thursday March 19 with great success.  Once the program is set up properly, it works very well.  I think it will be applicable to U3A and its use probably only restricted by our imaginations.

In all, the future looks a little brighter on the coursework front, even if the worldwide scene is a bit depressing.  We need to charge ahead and grasp every opportunity to lead the lives we want, not what is dictated by chance.

Jim Pribble

CCT  (Tutor Support)

. U3APP Volunteer Information Expo

On Thursday 5 March, and despite the wet weather, a good sized group of eager Members attended an information day about Volunteering opportunities with U3APP.

Graham Gosling, U3APP President, thanked Members for attending and spoke about the importance of Volunteering, both for the organisation and the individual. As usual our Catering Team supplied a spread of tasty sandwiches, biscuits and a cuppa.

Each of our Volunteer groups set up information 'booths' where Members could ask questions and get an idea of the best area for them to Volunteer in:-

  • IT & Enrolment
  • Events
  • Office
  • Course Coordination
  • Tutors
  • Audio Visual

If you were unable to attend, but would like to find out more about where your skills can best be utilised please contact us at [email protected]

 

. Report: 2019 AGM & End of Year Celebration

As we come to the end of our U3A year, I want to congratulate the Committee of Management and all involved for the excellent AGM and Christmas function on Saturday 30th November 2019.

The new venue (South Melbourne Community Centre) was perfect with lovely light filled rooms and plenty of space, particularly for the Catering team to set up while the AGM was in progress.

The AGM heard presentations from our President Graham Gosling and Treasurer Jim Pribble (with a nod to Charles Dickens). Graham reported the many achievements of the current year, and plans for the year to come, while Jim reported on the strong state of our finances. Graham noted the particularly important role played in our U3A by volunteers, and encouraged all members to consider how they could contribute, whether on CoM, one of the subcommittees, or in the other functions such as IT, membership, office volunteers, and admin that our wonderful members keep running.

Congratulations again to the Life Membership recipients: Margaret Byron, Alison Harris and Sunny Acreman for 10 years of membership and volunteering; well-deserved recognition to all.

Elections for the Committee of Management were not required due to fewer nominations than available positions. The CoM hopes to fill the vacancies as soon as possible.

The food was delicious and special congratulations to Claire and her team, including her husband Paul who acted as barman, as well as many other duties, so it all ran like clockwork.  Also a special mention and thanks to David Sharples for sharing his wonderful singing talents to entertain us (and those jiving on the dance floor).

Ian Shaw, Secretary - U3APP Committee Of Management

 

2019 AGM

 

. Seniors Festival Community Forum Report

The Port Phillip Seniors Festival Community Forum on Saturday 12 October hosted by U3A Port Phillip attracted an audience of nearly 90, filling the hall at the Mary Kehoe Centre in Albert Park.

We had designed a Community Forum to enable representatives of the Victorian Government and the City of Port Phillip to outline how they were responding to the opportunities and challenges facing older people in our community.

To read about the very successful event click below.

Report on the seniors Forum final

. U3APP Policies & Procedures updated

As part of the U3APP Strategic Plan, the U3APP Policies & Procedures manual has been updated to include 4.8 Environmental Policy.

To view the updated manual, click here.