Tip | Zoom for Tutors – more advanced tips

How to display course material during a Zoom class – Windows device

Rather than sending out course material in advance, you may wish to display the material, such as PowerPoint slides or a spreadsheet or a document, on the Zoom screen.  To do so:

  • open the material on your computer
  • whenever you want to show them in your class, click on Share Screen.  All the screens currently open on your computer are shown.
  • Click on the screen you want to show the class and it will be displayed to all the participants.  You can talk and they will still all hear you.
  • When finished, click on Stop Shareand everyone will be taken back to looking at each other.

By default, only the host can Share Screen.

You can change the setting during your class to allow participants to Share Screen by:

  • there is an upward arrow to the right of the Share Screen icon
  • click on the arrow, then click on Advanced Sharing Options, then change “Who can Share” to “All Participants”.
  • any participant can now click on Share Screen and will be allowed to do so.

You as the host can “take over” the participant’s shared screen and return to the Zoom screen, by clicking on View Options and then click on Stop Participants Sharing.

You can also change the “Who can Share” setting setting back to “Host” at any time.

How to display course material during a Zoom class – iPad

Firstly, change the settings on your iPad to allow Zoom to share content –

  • In Settings, touch Control Centre, then Customize Controls, then the + next to Screen Recording

Before starting your Zoom class –

  • find what you want to share, e.g. the relevant video in YouTube.

In your Zoom class:

  • touch Share Content, then Screen, then Zoom, then Start Broadcast.
  • After 3 seconds, your screen will be shared and all the participants will see your iPad screen, including the window saying “Start Broadcast”.
  • Touch the side of the screen and that window will disappear and you (and everyone in the class) will see the message “you are sharing your screen”.
  • Touch the Home button on the iPad, touch YouTube and start the video.  Everyone will see the video.
  • When the video is finished, touch the red bar at the top, then Stop.  You have stopped sharing and the participants will see the Zoom screen.
  • Touch the red bar again and you will see the Zoom screen.
How to synchronise audio when sharing a video

Instead of getting terrible sync problems and crackly sound, this method transmits the sound from your computer directly to your course members.

Here's how.

  1. Find the video you want to show on your computer (eg on YouTube) and get it ready to go (preferably already past the startup ads).
  2. Click on Share screen.
  3. Down the bottom, check the options that say "Share computer sound" and "Optimise Screen Sharing for Video Clip", then click on the blue "Share" button.
  4. On the video screen click on Playand Full screen.

The sound and video can also be affected by your internet speed - won't be good if you have a poor internet connection. And there is a lag. If you are going to talk to point out something in the video, you will see it up to half a minute before people in the class see it.

How to control the audio/ intelligibility in Zoom sessions

The microphones in laptop computers have an automatic gain control with a slow response time. If one is too close to the screen, the gain control can even temporarily drop the audio volume from the pressure change of breathing. For that reason, it is better for the person speaking to stay at a fixed distance, about  60 centimetre away - where their head fills about half the screen height. It is also better if one speaks at a constant level at that fixed distance - not emphasizing words at higher volume or leaning forward, which will lower the level of the words that follow.

How to record a Zoom session

If you press Record and then Record to the Cloud during your class, the audio and visual, using the Speaker View, will be recorded in the Cloud until you click on either Pause/Stop Recording or End the meeting.

As there is limited storage (1GB) available in Zoom for recordings, the recordings can be stored in Google Drive and your course members can view them from Google Drive.

Recording to the Cloud requires assistance from the IT team (see below) to transfer the recording to Google Drive.  Instead, you can record to your own device and then put it on your Google Drive, as follows:

  • When you click on Record in your Zoom meeting, select Record on this Computer rather than Record to the Cloud.
  • After you end the meeting, a message says it is converting the file to .mp4 and then it asks you which folder you would like to save the recording in.
  • You can then drag and drop the file from your selected folder onto your Google Drive.

IT steps to transfer recording from the Cloud to Google Drive:

Approximately one hour later, the recording will be available on the Cloud.  Please wait until after class times to access the recording:

  1. sign in to the appropriate Zoom accounton the web
  2. click on Recordings
  3. find the recording you want and click on  More to the right of the recording, then click on  Two files will be downloaded, an m4a file and an mp4 file, and will appear at the bottom of your screen
  4. Go to your Google Drive tab
  5. Drag the two files into your Google Drive
  6. Right click on each file in turn, click on Rename and change the name to something meaningful
  7. Right click on the mp4 file, click on Share
  8. Under Get Link, click on Change and select either Restricted or Anyone with the Link, depending on who want to be able to view the recording.  If you select the latter, click on the box to the right and select Viewer.
  9. Enter email addresses of the course members in the To box
  10. Enter any message in the Message box
  11. Click on  The receiver of the email clicks on Openand watches the video.

When you know the course members can watch the video successfully:

  1. Repeat steps 1 and 2
  2. Click on  More to the right of the recording you have downloaded, then click on Delete

How to Enrol

On-line: after bookings have opened

On-line enrolments are preferred as this significantly reduces the amount of back-office work for our volunteers.

  • Login to the U3APP.org.au website.
  • Go to the Courses & Enrolling page.
  • Scroll down to find the course that you are interested in.
  • Does the course have spaces available?
    • Click on the course name to go to the booking page.
    • Click on “Book for this course or event”.
    • You will receive a confirmation email.  Please check your Junk/Spam folders as these automatically-generated emails often finish up there.
  • OR is the course shown as FULL?
    • Click on WAITLIST.

Paper Enrolment Form: before bookings open for First Semester

  • Obtain a paper Enrolment Form either from the Office or by printing an online copy available here.
  • Complete the paper Enrolment Form and submit it to the Office.

The start date for acceptance of paper Enrolment Forms for first semester is published on the U3APP website and in the e-Bulletin. Enrolment Forms received before this date are treated as though they had been received on the start date (ie there is no advantage to be gained by submitting early). On the start date and thereafter, paper Enrolment Forms are numbered in order of receipt.  Paper Enrolment forms are processed by U3APP volunteers on the same day as on-line bookings.

If your enrolment is successful, you will receive a confirmation email.  Please check your Junk/Spam folders as these automatically-generated emails often finish up there.

If your enrolment is unsuccessful,  you will receive an email telling you that you have been waitlisted.

Via the Office: after bookings have opened

  • Contact the office in person, or by email or phone.